Your Ultimate Guide to Efficient and Secure Document e-Signing with MySyn!

Most of us are ‘young’ enough to remember the days when we used to physically chase people down. Those of you imagining a thrilling police chase or a ‘Hunger Games’ scenario, we are sorry to disappoint. Our chasings were of the tamer kind but far more exhausting. We used to chase people with paperwork — never-ending piles that forever needed signatures, documents, deeds, and contracts that barely managed to survive the harsh realities of courier services, and agreements where getting both parties in the same room was nothing short of an Olympian task. But those days are long gone. In the last few years, thanks to technological advancements, we were able to shed the chains of paper, pen and ink and move on to signing documents electronically, over the click of a button from the very comforts of our homes!

Today, technology has changed the game entirely and taken e-Signatures to a whole other level — to the extent that today, merely placing electronic signatures on an electronic document feels archaic! With cutting-edge technology like Artificial Intelligence (AI) and Blockchain in the mix, e-signing solutions like our very own MySyn are raising the bar of technological innovation and enabling a level of sophistication previously only limited to sci-fi movies! So, to help you keep up with the times and perhaps even introduce you to the best that technology has to offer with regards to digital signatures, we are happy to present to you a user manual for MySyn — the ‘Ultimate Guide’ (if we say so ourselves) to the sheer simplicity of the platform and the choice features that place MySyn on a class of its own. So, without further ado,

Welcome to MySyn

For those of you asking the question. ‘How sophisticated can e-Signing really get?’: Meet MySyn, our game-changing platform that takes e-signing to the next level. As the one-of-a-kind, highly intuitive, and technologically advanced solution that enables real-time document e-Signing and witnessing, MySyn uses the latest innovations in Artificial Intelligence (AI) and Blockchain technology (DLT) to bring to you a truly superior platform that guarantees security and legitimacy.

Getting Started

First things first — you will need an account to get started. MySyn’s web application boasts an easy to use and navigate interface that allows you to easily create an account in a few simple steps. Just enter your details — your name, e-mail address, etc.; set up a password; a quick e-mail verification — and we are off!

Sophistication in 3 Simple Steps

With your account in place, you will then have full access to your personalized dashboard. This is where you can create/upload new documents for signing, manage all your signatories and users (in case you are an organisation), and comprehensively oversee all activity in one place. When we said intuitive, we weren’t kidding.

MySyn’s dashboard comes power-packed with features that allow for seamless, secure, and dare we say again, sophisticated digital document signing and real-time witnessing. But the entire crux of MySyn boils down to 3 simple yet secure steps:

• Just create and prepare your document
• Verify identities of signatories
• Authenticate, e-Sign and witness in real-time!
• Creating a Document for Signing

With MySyn, preparing a document for signing is as easy as, well, clicking a few buttons! You can get started by clicking ‘Create New’ on your dashboard. The process here again is straightforward and simple.

Upload your document > Fill in necessary details > Choose if you want to attach a seal > Choose if you want to witness the signing in real-time over a video conference* > Set a signing date and time > Hit ‘Save’.

Your document is now almost prepared.

*You can also choose to sign without a video conference, in which case, your signatories will simply have to follow the instructions we’ll share with them over e-mail to complete the signing process

Choosing Seal & Signers

With the document almost ready, the next step involves choosing your desired seal and selecting your signatories. For the seal you can select a previously uploaded seal or upload a new one. As for signatories, you can add new signatories by providing necessary details or choose from the list of previously added and verified users.

Preparing the Document

Although this is the most important step in the entire process, it is also the simplest of them all. Preparing your document merely involves designating the signature spaces on the document. Simply mark the seal placeholders and signature fields in the document and you are done!

Your document is ready for signing.

Securing Through KYC Verification

MySyn takes user privacy, security, and data protection very seriously. This is demonstrated in MySyn’s use of AI in its built-in KYC verification systems.

Once the document is prepared and ready for signing, your assigned signatories will automatically receive an e-mail with all the document details and the link to verify their identities. This is a crucial step in ensuring authenticity on MySyn and users cannot proceed without first verifying their identities. The process here is simple enough:

Signatories can simply scan the QR code on the screen with a mobile device > Read through the instructions and guidelines >Provide necessary consents >Capture front and back images of a registered ID document > Position themselves for a live selfie

And voila! They are verified!

Witnessing While Signing

Perhaps our biggest USP is that MySyn allows for live, real-time witnessing of the entire signing process — adding an extra layer of security and legitimacy to the whole shebang! To that end, MySyn comes with functionalities that can be easily integrated with multiple services that enable video conferencing.

Remember the Olympian task we told you about before? Well, MySyn takes the gold in that! On the scheduled date and time of the signing, you and your signatories can all hop on to the video call, and in real-time, sign the document together, even if you are all in different parts of the world!

With timely instructions and a seamless interface, real-time signing on MySyn is as secure as it gets. As the document admin, you can re-verify the identities of your signatories, live on the video call; you can then review the entire document together and ensure that there are no miscommunications or discrepancies; and then using personalised e-Sign IDs, your signatories can draw their signatures on the document right there on the call.

They will simply need another touch screen device to scan the QR code to the e-Sign portal, enter their unique e-Sign ID and then draw their signatures on the touchpad provided. Once they are satisfied with it, they can hit ‘Save’ and the signature will be automatically placed on the designated field on the document. Once everyone is satisfied with the signing, as document admin you can save the document and that’s it — the document is signed!

As mentioned before, you can also choose to sign the document without real-time witnessing, in which case the link to the e-Sign portal and the unique e-Sign IDs will be sent to your chosen signatories over e-mail.

Either way, once the document is signed, you can always download the signed document through your dashboard, while your signatories will receive an e-mail with the link to the signed document — talk about easy and intuitive communication!

Verifying with Blockchain

MySyn is Blockchain enabled. This unique feature allows you to maintain document integrity at the highest degree. You can validate your signed documents right on the MySyn website!

Simply use the serial number from the summary to access document details and upload a copy of the signed document to make sure that it has not been altered, manipulated, or modified post signing.

At MySyn we are all about security. We use Blockchain technology like Distributed Ledger Technology (DLT) to keep your documents tamper-proof and create an immutable audit trail. So, you can rest easy knowing your data is safe with us.

Conclusion

MySyn isn’t just another e-signing platform — it’s your ultimate solution for all things digital signing and witnessing. With multi-factor authentication (MFA) and role-based access control, it takes privacy and data security seriously. With intuitive and easy to navigate interfaces it ensures that the platform is accessible to everyone — to the tech-savvy and the novice. While working seamlessly with all your favourite apps, including CRM systems, Cloud storage and e-mail clients, it ensures smooth workflows and increased productivity. With technologically advanced features including AI and Blockchain, MySyn makes digital document signing a breeze — transforming the way documents are handled and rendering a hassle-free experience for all parties involved.

As technology evolves at a rapid pace, it can sometimes feel overwhelming. With MySyn, you can have peace of mind knowing that the latest advancements are right at your fingertips — and they’re incredibly easy to use!